Business and supply chain operations specialist

Responsibility

· Provide administrative assistance to the commercial team:

· Manage relationship with key customers

· Maintain import licenses as legally required

· Administrate business operation system, prepare and upload documents to the system, track all process %28PO, orders, import approvals, customs release%29.

· V Desk and grants creation, management and follow up

· Collect, prepare, and print papers and supportive materials for tenders

· Actively arrange and coordinate HCP’s events %28conferences, workshops, general training%29 and manage all the administrative and logistics operations involved

· Serve as key user for JDE system implementation, produce report, interface with local business partners

· Coordinate between multiple functions, tasks, processes and teams

· Support supply chain activities when needed

· Support general finance activities:

· Manage, track and upload invoices in systems

· Handle and manage the simple accounting in cooperation with global team and external accounting contractor

· Support day to day office management activities

· Collects and prepares information for use in discussions/meetings

· Be responsible for the day-to-day logistics and administration of the local office, including running of the office, maintenance, repairs, office supplies etc.

· Manage external suppliers, including the cleaning crew, parking, office supplies, stationary, hardware, IT, communication, mailing, deliveries, car lease, kitchen supply, etc

· Receive incoming calls for the site and host external visits

· Manage general interaction with office building and landlord management company

· Manage all mailing and general correspondence for the site on a country level

· Serve as the site EHS representative for any projects and activities

Experience

· Good English skills – verbal and written

· 5 years of experienced with administrative roles

· Excellent interpersonal skills

· Experience and proficiency in MS office

· Excellent time management skills, ability to multitask and prioritize tasks

· Attention to detail and problem-solving skills

· Pro- active approach to all situations, with the ability to anticipate problems and come up with appropriate solutions.

· Maintains confidentiality on all levels and at all times

· Strong organizational and planning skills in a fast-paced environment

· Very accurate, detail oriented.

· Possesses very strong organizational, reasoning and problem-solving abilities.

· Maintains a pro- active approach to all situations, with the ability to anticipate problems and come up with appropriate solutions.